Alphamstone Village Hall

Meeting of the Members of Alphamstone Village Hall

7th May 2015

To be held at Goulds

At 7 pm

AGENDA

  • Apologies for absence
  • Approval of the Minutes of the Meeting held  9th April 2015Signature of MinutesMatters Arising from Minutes See Build Committee item Asset Register
  • Treasurer’s ReportUpdate on current financial position  (BT) 
  • Contractor UpdateWorks undertaken since last contractor update
  • Arrangements for AGM
  • Any Other Business
  • Date of next Meeting
  • Build Committee Meeting

Minutes of Alphamstone Village Hall

Committee Members held on 7th May 2015

At 7pm at Goulds

Present: Helen Bradshaw (HMB), Desmond Bridge (DB), Peter Duffus (PD), Tom Fryer (TF), Sue Gardiner (SG), Eileen Hannis (EH), Ben Twinn (BT)

  • Apologies: Lynne Potter
  • Approval of the Minutes of the Meeting held 9th April 2015Signature of Minutes  Under item 6.4 EH advised that it should read Melinda not Melissa. DB signed the MinutesMatters Arising from MinutesTF asked why, under the Build Committee item number 8, that there had been nothing to discuss.  SG said that as TF had not been present for a contractor update and that two other members of the Committee were also absent from the meeting those present had decided to defer discussions.  TF said that he did not like the new committee and that there was an unpleasant atmosphere.  TF accused BT of making derogatory remarks about him. TF said that he thought the new committee lacked enthusiasm and this in turn made him lack enthusiasm. HMB said she was not prepared to listen to TF and briefly left the meeting.Asset Register TF said he was not now prepared to help HMB and EH compile the Asset Register.  DB said he would undertake with EH and HMB.Siting of Date Stone Positioning of the stone was discussed. TF said that as the corner of the building was not underpinned he did not want bricks removed to site the date stone outside and he wanted the date stone inserted in the fireplace inside. Meeting further discussed siting of stone and DB said he felt all the village should be asked where they would like the stone sited.  DB said he draft a template for voting.
  • Treasurer’s ReportBT advised that the balance at the moment was £6610.82.  BT said that outstanding liabilities were an invoice from TF, not yet received but had been told by TF approximately £400 and £21.00 for the bar licence.  BT said that this left £6329.92.Insurance.  BT confirmed that the new policy covered the Village Hall for Employers and Public Liability and for all the fete activities also.
  • Contractor UpdateTF spoke about painting the Hall, the partition walls, toilets, toilet doors, internal doors and the kitchen wood work.  He said that he had spoken to a local decorator Ken Brightwell.   Meeting agreed that a professional decorated finish would look best in the Hall. BT thanked TF for speaking to Ken Brightwell.  PD undertook to ask Ken Brightwell to quote for the work labour only.
  • Arrangements for AGMMeeting agreed date as July 2nd at 7pm in the Village Hall
  • Any Other BusinessThere was no further business
  • Date of Next MeetingMeeting to be on June 11th at 7pm in The Village Hall.
  • Build Committee MeetingTF left meeting.  EH had brought along various samples of flooring.  Meeting agreed that the longer the runs of wood the better would be the look.  Meeting voted on preferred flooring and unanimously agreed on treated pine subject to professional advice.  SG proposed that a specialist company be sought to lay the floor and to provide a guarantee. Meeting unanimously agreed.  Roger Hyde’s name was mentioned to ask for a quote.  The flooring in the porch/lobby area was discussed.  EH had brought along a sample of Dandy Tread and the meeting agreed that this should be laid in this area.  HMB thanked EH for all her time spent on sourcing samples and bringing same to the meeting
  • Meeting Closed