Alphamstone Village Hall Trustees Meeting
17 January 2026, 9.30am
1. Apologies
Sue Gardiner
2. Attendees
Kathryn Parsons (Chair)
Laura Richardson
Lynne Potter
Sue Faull
3. Follow up from last meeting in November
SG organising surveys from builders in respect of the damp issue.
The tree has been successfully removed and cleared. Both sheds should be painted with black barn paint this summer.
The new oven has been installed, with £200 cashback received. The new Lobby security lighting is working well.
4. Financial Report
Total balance of £ 23,202, up from £23,136 at last November meeting. Insurance premium is due in Spring c £800.
5. Dates for 2026
Big Breakfast (Sunday 1 Feb) , LM updated on ticket sales, one third sold with 2 weeks to go. KP & SF offered to help with setting up.
Fete 25th May.
Art Walk – KP to speak to Jules regarding dates in June. KP away from 3rd July so needs to be earlier.
Games on the Green – August bank holiday 31st.
Winter warmer, mid-November, date to be fixed nearer the time.
Wreath making and Xmas coffee morning with craft sale also to be arranged.
6. Parish Council Grant
KP reported that we are to receive £200 from the Parish Council, KP has completed the documentation needed.
7. Website
Nicola is looking to step back from the website operation role and it was agreed to seek a volunteer to take this on. There was no requirement to be a trustee or attend meetings.
There followed a general discussion about making more availability of the hall, for example a timed booking for a set price, and the possibility of additional classes such as painting.
8. CIO update
KP said that subject to approval at the EGM due after the meeting, the next steps would be to write a new Constitution, for which there are templates available on the Charity Commission website. KP to put together a folder containing the old Constitution and suggested new version, together with points to be considered, for distribution to all trustees to read and add their input via additional notes, to be followed by a trustees meeting to discuss. The process might take some time and it was important that the key aims and ethos should transfer across from the old to the new Constitution.
9. Date of Next Meeting
Thursday 12th March @ 11:00. KP has spoken to SG who is available that day.
10. Desmond’s wake
KP would now be away for Desmond’s funeral. LR had volunteered to serve behind the counter and Fi from Ferriers had also offered. Hannah had organised Selina to do the catering and provide the alcohol. SF to help LR set up the day before. KP to source disposable napkins and some additional wine glasses to supplement the current total of 56.
11. Any other business
Coffee morning dates for the year to be checked and confirmed.
Meeting closed at 10:20
Alphamstone Village Hall 