Alphamstone Village Hall
Meeting Minutes
12th September 2024 1.30pm AVH
I. Apologies
None
II. Attendees
Kathryn Parsons (Chair)
Laura Richardson (Secretary)
Lynne Potter
Sue Gardiner
Nicola Waters
III. Approval of minutes from last meeting
Approved as written : SG KP
IV. Matters Arising
Website – to be discussed within this agenda
Calendar – to be discussed within this agenda
V. Welcome Nicola
Nicola has agreed to join the committee as a Trustee and undertake secretarial type tasks,phone calls, research etc. LR to discuss with NW to take over as Secretary and LR to move to Vice-Chair.
VI. Hire Changes
KP – Suggested charges keeping with a weekday/weekend rate:
Mon-Fri £10 per hour 9-5pm. 5pm-11pm £12 per hour.
Saturdays & Sunday – 9-5 £15 per hour. 5pm-11pm £20 per hour.
Agreed to trial these prices.
- Charging should be paid up front for casual hire to avoid chasing payments after for non-residents.
- BACS payments need to state a “Hire – Name” to make payments clearer.
- Booking form needs revising, (BACS only and reference), and website updated with new hire charges. (LR to discuss with KW)
- LR to find the app for apple users for diary sharing so we can use this for hire booking information.
- Table and chair hire to be removed from hire and assessed on a request basis. (LR)
VII. Financial Update
Awaited from IR.
VIII. Building & Maintenance
Tree has been removed from the Green which has been chased several times and was becoming more and more of a hazard!I
X. Future Plans
- Lorraine’s fitness will commence a seated fitness class on a Thursday at 10.30 for an hour.
- KP has put article in magazine about a volunteer to run a social club such as board games orcard games on a regular basis. Wreath Making is going ahead by KP on 14 th December – slight increase in cost from £25-£30
- Winter Warmer will be going ahead on 23 rd November. Volunteers this time will be KP, LR, SG. KP to ask on the Winter Warmer Group chat for other volunteers.
- Last coffee morning date for December tba KP and LR
- Coffee morning on 3 rd December will include chocolate donations for charity, and Sue to sell her baubles.
- Big Breakfast date – 2nd February 2025.
X. AOB
- LP – Need to sort a rota for changing the code to the key safe.
- KP – To make a key for LR for front door.
- NW – To write to Parish Council regarding suggesting traffic calming – 30 mph limit.
- LR to buy more paper towels – invoice to IR.
XI. Date of Next Meeting
13th January 13.30 AVH
