Alphamstone Village Hall

Alphamstone Village Hall

Meeting Minutes

12th September 2024 1.30pm AVH

I. Apologies

None

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II. Attendees

Kathryn Parsons (Chair)

Laura Richardson (Secretary)

Lynne Potter

Sue Gardiner

Nicola Waters

III. Approval of minutes from last meeting

Approved as written : SG KP

IV. Matters Arising

Website – to be discussed within this agenda

Calendar – to be discussed within this agenda

V. Welcome Nicola

Nicola has agreed to join the committee as a Trustee and undertake secretarial type tasks,phone calls, research etc. LR to discuss with NW to take over as Secretary and LR to move to Vice-Chair.

VI. Hire Changes

KP – Suggested charges keeping with a weekday/weekend rate:

Mon-Fri £10 per hour 9-5pm. 5pm-11pm £12 per hour.

Saturdays & Sunday – 9-5 £15 per hour. 5pm-11pm £20 per hour.

Agreed to trial these prices. 

  • Charging should be paid up front for casual hire to avoid chasing payments after for non-residents. 
  • BACS payments need to state a “Hire – Name” to make payments clearer.
  • Booking form needs revising, (BACS only and reference), and website updated with new hire charges. (LR to discuss with KW)
  • LR to find the app for apple users for diary sharing so we can use this for hire booking information.
  • Table and chair hire to be removed from hire and assessed on a request basis. (LR)

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VII. Financial Update

Awaited from IR.

VIII. Building & Maintenance

Tree has been removed from the Green which has been chased several times and was becoming more and more of a hazard!I

X. Future Plans

  • Lorraine’s fitness will commence a seated fitness class on a Thursday at 10.30 for an hour.
  • KP has put article in magazine about a volunteer to run a social club such as board games orcard games on a regular basis. Wreath Making is going ahead by KP on 14 th December – slight increase in cost from £25-£30
  • Winter Warmer will be going ahead on 23 rd November. Volunteers this time will be KP, LR, SG. KP to ask on the Winter Warmer Group chat for other volunteers.
  • Last coffee morning date for December tba KP and LR
  • Coffee morning on 3 rd December will include chocolate donations for charity, and Sue to sell her baubles.
  • Big Breakfast date – 2nd February 2025.

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X. AOB

  • LP – Need to sort a rota for changing the code to the key safe.
  • KP – To make a key for LR for front door.
  • NW – To write to Parish Council regarding suggesting traffic calming – 30 mph limit.
  • LR to buy more paper towels – invoice to IR.

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XI. Date of Next Meeting

13th January 13.30 AVH